Guest User Policy
Reservations:
· Available dates can be found on the calendar on the camp website: embcamp.org
· Reservations can be made up to one year in advance.
· Prior to September 1 of the year preceding a reservation date, non-church guest groups may be bumped from their reserved dates if a church group requests to use those dates.
· All group specific requests and/or exceptions must be requested in writing and signed/dated by the Camp Manager to be valid.
· Guest groups must designate a group representative/contact person with their Reservation Agreement.
· EMBC reserves the right to deny the use of its facilities to any group.
. .
Arrival Time:
· Arrival time is after 3 pm. Please do not plan to arrive before this time on the date your rental begins unless a specific exception has been granted in writing by the Camp Manager/designee. Early arrival of members of your group may result in extra day charges.
Upon Arrival:
· The group representative is to check in with the Camp Manager/designee.
· The group representative must initial and sign the Liability Waiver
· The chain of communication will be reviewed with the group’s representative. This allows both parties to know who is in charge and who to contact with problems or questions.
· The group's representative(s) is responsible to tour and go over the camp facilities with the Camp Manager/designee to: 1) determine the condition of all facilities, (i.e. noting existing damages); 2) review cleanup requirements before departure; and 3) review rules relating to the use of various recreational activities.
DepartureTime:
· Departure time is by 10 am. Groups must have completed cleaning responsibilities, be completely checked out, and off the camp grounds by this time on the last day of their rental contract to avoid extra day charges. Another group is often coming in that same day.
Adjustments to arrival and/or departure times, and advance deliveries:
· Depending on the schedule of other camps or guest groups, arrival and/or departure times may be adjusted. Please request adjustments at least two weeks prior to your group’s rental dates. Such permission must be granted in writing from the Camp Manager/designee.
· Special arrangements for advance delivery of a guest group’s supplies must be arranged with the Camp Manager/designee and approved in writing.
· We will try to be flexible and accommodating to your specific needs.
Liability:
The EMBC Association does not assume responsibility for accidents, injuries, or illness occurring on the camp property. Guest groups are responsible for their own insurance. The Liability Waiver must be signed before a Guest group may use EMBC facilities.
· Available dates can be found on the calendar on the camp website: embcamp.org
· Reservations can be made up to one year in advance.
· Prior to September 1 of the year preceding a reservation date, non-church guest groups may be bumped from their reserved dates if a church group requests to use those dates.
· All group specific requests and/or exceptions must be requested in writing and signed/dated by the Camp Manager to be valid.
· Guest groups must designate a group representative/contact person with their Reservation Agreement.
· EMBC reserves the right to deny the use of its facilities to any group.
. .
Arrival Time:
· Arrival time is after 3 pm. Please do not plan to arrive before this time on the date your rental begins unless a specific exception has been granted in writing by the Camp Manager/designee. Early arrival of members of your group may result in extra day charges.
Upon Arrival:
· The group representative is to check in with the Camp Manager/designee.
· The group representative must initial and sign the Liability Waiver
· The chain of communication will be reviewed with the group’s representative. This allows both parties to know who is in charge and who to contact with problems or questions.
· The group's representative(s) is responsible to tour and go over the camp facilities with the Camp Manager/designee to: 1) determine the condition of all facilities, (i.e. noting existing damages); 2) review cleanup requirements before departure; and 3) review rules relating to the use of various recreational activities.
DepartureTime:
· Departure time is by 10 am. Groups must have completed cleaning responsibilities, be completely checked out, and off the camp grounds by this time on the last day of their rental contract to avoid extra day charges. Another group is often coming in that same day.
Adjustments to arrival and/or departure times, and advance deliveries:
· Depending on the schedule of other camps or guest groups, arrival and/or departure times may be adjusted. Please request adjustments at least two weeks prior to your group’s rental dates. Such permission must be granted in writing from the Camp Manager/designee.
· Special arrangements for advance delivery of a guest group’s supplies must be arranged with the Camp Manager/designee and approved in writing.
· We will try to be flexible and accommodating to your specific needs.
Liability:
The EMBC Association does not assume responsibility for accidents, injuries, or illness occurring on the camp property. Guest groups are responsible for their own insurance. The Liability Waiver must be signed before a Guest group may use EMBC facilities.
Important 2012 change: The damage deposit and reservation fee is now one payment that must be received with your guest user agreement form before your dates are reserved. Also: we will no longer roll over the reservation fee; this must be paid each time of use and will be credited on your billing statement barring no damages.